Map Cataloging Manual: Map Reproductions

Cataloging of Map Reproductions

Created April 2010

 

A.     Map Photoreproductions

Photoreproduction: The action or process of reproducing (esp. a work of art) photographically; (also) the result of this process. (Oxford English Dictionary online)

1.       Determine the type of reproduction in hand.

a.       Use flowchart from Architectural Photo Reproductions.

b.      If unable to determine the type of reproduction, simply use the term “reproduction” in the bibliographic record.

 

2.       Catalog a photoreproduction as an original, unique item. Examples include photocopies, positive photostat prints, transfer line prints, blueprints, and blue line prints. [include bib and OCLC numbers for examples]

a.       Fixed fields:

         i.      Form = r

         ii.      DtSt = s

         iii.      Dates = Date of reproduction only

b.      007 field:

         i.      Code as a reproduction

                 1.       $f = u (unknown) OR z (other)

                 2.       $g = a (blueline print) OR b (photocopy) OR u (unknown) OR z (other)

                 3.       $h = a (positive) OR b (negative)

c.       300 field, subfield b:

          i.      “photocopy(ies).”

d.      500 field:

         i.      Include type of copy: Blueline print.

e.      6XX fields:

         i.      Do not include “$v Facsimile.”

f.        Call number:

         i.      Include date of situation and date of reproduction.

 

B.      Map Reproductions & Facsimiles (except for photoreproductions)

Reproduction: A copy made from an original or intermediate document. (Kissel & Vigneau, p. 11)

Facsimile: A reproduction that has its chief purpose to simulate the physical appearance of the original work as well as to provide an exact replica of the text. (AACR2)

 

1.       Determine the type of reproduction in hand.

          a.       Use flowchart from Architectural Photo Reproductions.

          b.      If unable to determine the type of reproduction, simply use the term “reproduction” in the bibliographic record.

 

2.       Note: A reproduction may contain additional information but not of the map content itself (e.g., title in English in the margin).

3.       In creating the bibliographic record, describe the reproduction in all areas except the note area. Information about the original will be included in the 534 field.

          a.       Fixed fields:

                    i.      Form = r

                    ii.      DtSt = r

                    iii.      Dates = dates of reproduction and original (e.g., 1990, 1597)

           b.      007 field:

                    i.      Code as a reproduction:

                            1.       $f = f (facsimile) OR u (unknown) OR z (other)

                            2.       $g = u (unknown) OR z (other)

                            3.       $h = a (positive) OR b (negative)

            c.       300 field (not facsimile):

                     i.      Identify and describe the type of reproduction here

            d.      500 field:

                     i.      “Reprint.” OR

                     ii.      “Facsimile.”

            e.      534 field:

                     i.      Include information about the original map ONLY if this information is known. Do not perform a special search for this information.

            f.       6XX fields:

                     i.      Include LCSH subdivision “$v Facsimile” only for facsimiles.

            g.      Call number:

                     i.      Include date of situation and date of reproduction.

 

Sources consulted

Andrew, Paige G. Cataloging Sheet Maps: the Basics. New York: Haworth, 2003.

Cartographic Materials

Kissel, Eléonore, and Erin Vigneau. Architectural Photoreproductions: A Manual for Identification and Care. New Castle, DE: Oak Knoll Press, 1999.

Library of Congress. Map Cataloging Manual

Thomas, Leah M. and Deanna M. Chavez. “When to Use the 533 or 534 Fields: Identifying and Cataloging Map Reproductions.” Journal of Map and Geography Libraries 5 (2009): 72-107.