Map Cataloging Manual: Searching, Editing, etc.

Map Cataloging Manual

 

Created 07/2009

 

Introduction | Local Workflow | Searching | Editing the Record: Fixed Fields ; 0XX ; 1XX ; 2XX ; 3XX ; 4XX ; 5XX ; 6XX ; 7XX ; 8XX ; 9XX | Call Numbers | Map Series | MFHD & Item Record | Labelling | Statistics | List of Resources | Definitions | Local Decisions | Map Reproductions | Manuscript Maps | Original Cataloging | Map Library Superscripts

 

       I.            Introduction

 

Map. A representation, normally to scale and on a flat medium, of a selection of material or abstract features on, or in relation to, the surface of the Earth or of another celestial body. (AACR2)

 

·         Review all the details on the map(s), front and back, paying particular attention to items in very small print, often critical information is located there.

·         Check for the presence of such things as multiple titles, availability and type of scale statement(s), coordinates, statements of responsibility, and dates.

 

 

    II.            Local Workflow

 

The basic workflow:

·         Maps received by Acquisitions. Bib numbers are recorded on the upper left hand corner on the verso of the map. Gifts, recon items, or items received directly by Map Library will not have bib number.

·         Maps sent to Map Librarian, who decides what items receive online cataloging

·         Maps sent to Special Formats Cataloger (SFC) for cataloging, based on priorities (see below)

·         Maps and paperwork sent to Map Librarian for review and final approval. Maps may be returned to SFC for revision.

·         Paperwork sent to SFC for update to permanent location.

·         Paperwork sent to Marking for labels.

·         Labels and paperwork sent to Map Library.

 

The Map Librarian, with input from cataloging staff, sets the priorities for map cataloging.  The priorities as of 2009 are:

·         MRO and MRR maps; Priority 1 & 2 maps

·         CommunityLink maps

·         Maps covering Illinois

·         B- and C-level maps (maps requiring copy cataloging only; B = simple copy; C = complex copy)

·         D- and E-level maps (maps requiring original cataloging; D = derived from existing record; E = original record)

 

Priorities will change as current projects are completed or new projects arrive.

 

 III.            Searching

 

If the map has been ordered through Acquisitions, there will be a suppressed brief record in Voyager and the bib number written in pencil in the upper left hand corner on the verso of the map.  Check in Voyager to make sure that the bib record is suppressed.  If the bib number does not appear on the map, search Voyager by title to locate any brief or existing copy record. (See below under MFHD & Item Records for information on adding additional copies.)

 

Search OCLC for a bibliographic record.

·         An ISBN is often the easiest and most accurate way to search.  Watch for the edition and dates; sometimes different editions of maps are given the same ISBN.

·         If there is no ISBN or a record is not found, do a keyword search by title and/or author, limiting the search to maps. (Note: Some items that the Map Librarian has identified as a map are described by catalogers as a poster or a monograph (folded sheet). In these cases search OCLC without the location limit.)

·         Some libraries do not add the publisher as an alternate author; search for these companies as both corporate author and publisher.

·         If a cartographer is listed, his/her name will almost always be given as author or alternate author.

 

If there are multiple records, identify the best record. The primary search criteria are:

·         020 (ISBN)

·         1XX (author)

·         245/246 (title, alternate title)

·         250 (edition)

·         255 (scale, projection, coordinates)

·         260 $c (date of publication)

 

If all of these fields match, use these fields for additional verification:

·         260 $a, $b (place of publication, publisher)

·         300 (physical description)

·         500 (any notes)

·         7XX (alternate author(s))

 

Additional notes on searching and choosing the best record:

·         It is not unusual for all elements to match except for the size, in which case you have NOT found the correct copy.

·         Maps often have multiple titles and/or titles that can be read differently by different catalogers

·         One cataloger's main entry is another cataloger's added entry.

·         Notes, notes, notes

·         When in doubt prefer DLC and prefer record with more holdings attached

 

If the record found still does not completely match, return the map to the SFC.

 

 

 IV.            Editing the Record

 

For copy cataloging, the following fields should be checked for accuracy and changed as needed or, if present on the map, should be added to the record.

 

FF       Type (Type of Record)

Use to differentiate specific types of material.

 

            e = cartographic material

            a = language material (folded sheet, pamphlet, etc.)

            k = two-dimensional nonprojectable graphic (poster)

 

FF       Relf (Relief)

A map's type of relief. Should match 500 note for relief.

 

            a = contours

            b = shading

            c = gradient & bathymetric tints

            d = hachures

            e = bathymetry, soundings

            f = form lines

            g = spot heights

            i = pictorially

            j = land forms

            k = bathymetry, isolines

            m = rock drawings

            z = other

 

FF       Lang (Language)

The language of the work. If other than English, it should match the 546 field. See the list online of language codes.

 

FF       Ctry (Country of publication, etc.)

The state or country of publication, production or execution. It should match the 260 $a field. See the list online of country codes.

 

FF       CrTp (Type of Cartographic Material)

The type of cartographic item being described.

 

            a = single map

b = map series

            c = map serial

            d = globe

            e = atlas

            f = separate supplement to another work

            g = bound as part of another work

            u = unknown

            z = other

 

FF       Indx (Index)

Whether the work has an index to its own contents.

 

            0 = no index

            1 = contains index

 

FF       Proj (Projection)

A map’s type of projection, if any. See the list online of projection codes.

 

FF       DtSt (Type of Date/Publication Status)

Used to categorize the type of date. These are the most commonly used codes. See the list online for a complete list.

            s = single date

            r = reprint/original date

            q = questionable date

 

FF       Dates

The first date will be the same as the date in the 260 field, i.e. the publication date. If the item is a reprint, the second date will be the date that the original item was published.

 

            Example:         Dates 1965, 1570

                                    260 _ _ $a Chicago, Ill. : $b Rand McNally, $c 1965

                                    534 _ _ $p Originally published: $c [S.l. : s.n.], 1570.

 

007      Physical Description Fixed Fields

Verify that all elements are correct. See the list online for a complete list.

 

Subfield	Description	Content
a	General material designation	a = map
b	Specific material designation	j = map r = remote-sensing image
d	Color	a = one color b = multicolor
e	Physical medium	a = paper
f	Type of reproduction	f = facsimile n = not applicable
g	Production/reproduction details	a = photocopy, blueline b = photocopy z = other
h	Positive/negative aspect	a = positive b = negative n = not applicable

 

020      ISBN

Verify that the ISBN is correct. Include price in $c if supplied by Acquisitions or Map Library.

 

            Example:         020_ _ $a 3831771065 : $c $12.95

 

034      Coded Cartographic Mathematical Data

Older map records may not include an 034 field; add one.

 

            Indicators:       0 = Scale indeterminable / Scale not recorded

                                    1 = Single scale

 

If the item has 2 maps with different scales, enter separate 034 fields for each map. If the item has 3 or more maps, code the first indicator as “0” and do not put a scale in subfield b.

 

Subfield a:       a = Linear scale

                        b = Angular scale. Use for celestial charts.

                        z = Other.

 

Subfield b:      The denominator of the representative fraction for the horizontal scale.

 

If coordinates are readily available on the item, include them in subfields d, e, f, & g. If coordinates are not readily available and the map is of all or part of Illinois, provide them.

 

Example:         034 1_ $a a $b 100000 $d E0090000 $e E0072500 $f N0373000 $g N0370000

 

043      Geographic Area Code

Add if not present. See the list online of geographic area codes. This field is not repeatable. Use a maximum of three codes in the same field. If a geographic area is not represented by a code, use the next larger jurisdiction’s code.

 

            Example:         043_ _ $a n-us-il $a n-us-ky

 

052      Geographic Classification

Add if not present. Use the Library of Congress Classification code for this field. Enter a separate field for each classification.

 

            Example:         052_ _ $a 4104 $b C27 $b M96

                                    052_ _ $a 4103 $b J2

 

1XX    Personal/Corporate Name, Main Entry

The cartographer, if named on the item, should be the main entry. If this person is given as a 7XX and a corporate author is given as main entry, this is acceptable; do not change.

 

245      Title Statement

The choice of title proper may be read differently by different catalogers. Any one choice is not necessarily wrong. Ensure that each possible title variation is covered by 246 fields.

 

Follow LC practice (and OCLC’s request) and do not use general material designation (GMD), subfield h. If present, delete. (Example: Title $h [map])

 

246      Varying Form of Title

Be aware of alternate titles on panel, on verso, on spine, etc.

 

Indicators:

 

1st	1 = Note, added entry 3 = No note, added entry
2nd	= No type specified 0 = Portion of title 1 = Parallel title 2 = Distinctive title 3 = Other title 4 = Cover title 5 = Added title page title 6 = Caption title 7 = Running title 8 = Spine title

 

250      Edition Statement

Verify information; this information can often be difficult to find and may be in very small print.

 

255      Cartographic Mathematical Data

This field contains scale ($a), projection ($b), and coordinates ($c), when available.

 

Scale: Use the Map Scale Indicator to determine the scale of the item or to verify the scale already noted on the item. Scale is given as a representative fraction, i.e. 1:10,000. If scale is not given on the item, note as “[ca. 1:10,000].” If a textual version of the scale is given (i.e. 1 inch = 5 miles), include after the fraction statement.

 

If the item has more than 2 maps with different scales, enter “Scales differ.”

 

If the scale is not given or cannot be determined, enter “Scale not given.” If the record has “Scale indeterminable,” change to “Scale not given.”

 

Older maps may have the scale, etc., statement in the 507 field. Move the information to the 255 field.

 

            Example:         255 _ _ $a Scale [ca. 1:63,360]. 1 in. = 1 mile.

 

Projection: If the projection of the map is given, include here in subfield b.

 

            Example:         255 _ _ $a Scale 1:100,000; $b Conic proj.

 

Coordinates: Include coordinates in the bib record, especially when the map covers all or part of Illinois. If the coordinates are not printed on the map but are easily accessible elsewhere (e.g., from another bib record), add them. See the Excel document for coordinates for all Illinois counties and all U.S. States.

 

Also, “… when the coordinates printed on the item do not extend to the neat line or edge of the item, establish them as precisely as possible by extrapolation.” (CM 3.3D1b)

 

Adding coordinates in OCLC (CTRL+E):

            Degree = ° [degree sign]

            Minute = ‘ [miagkii znak]

            Second            = “ [tverdy znak]

Adding coordinates in Voyager (CTRL + E):

            Degree = ° [degree sign]

            Minute = ‘ [soft sign, prime]

            Second            = “ [hard sign, double prime]

 

Keep the coordinates balanced.

            Example:         (W 104°22’30”—W 104°15’00”/N 45°07’30”—N 45°00’00”)

 

260      Publication, Distribution, Etc.

Verify information; this information can often be difficult to find and may be in very small print.

 

300      Physical Description

Verify information. If size is slightly different (1-2 cm.), change. If the size change is significant, the item will need a new record. Be aware of maps that are on both sides of a sheet, on multiple sheets, or multiple maps on one or more sheets.

 

If the map is accompanied by an additional item(s), i.e. text, booklet, etc., note in the subfield e.

 

490      Series Title

Verify title in authority file. If series title is entered as a 440, change to 490 first indicator 1, and enter the authorized title in 830, even if they series title on the piece and in the authority file are the same.

 

500      Notes

The following notes are used, when applicable, in this order. However, any note can be moved to the top if the cataloger feels that it needs prominence. See Notes for Catalogers for additional examples.

 

Nature & scope:

Example:         500 _ _ $a Also shows portions of Canada and Mexico.

 

Relief: Any relief found on map should be noted here. Examples are given in Cartographic Materials.

 

Example:         500 _ _ $a Relief shown by contours and spot heights.

 

Source of title proper: If title proper (245 $a) is taken from anywhere other than the chief source of information, i.e. the cover or panel, note here.

 

Example:         500 _ _ $a Panel title.

 

Orientation: Note if north is not pointing “up” on the map.

 

Example:         500 _ _ $a Oriented with north toward lower right.

 

Statements of responsibility: Note an individual or corporation with responsibility over the map content that is not already noted in the 245 $c or the 260 $b.

 

Example:         500 _ _ $a “Copyright 1995 GDT, Inc.” (Publisher is CommunityLink.)

 

Edition & history: Note if the item is a reprint or a facsimile.

 

Example:         500 _ _ $a Facsimile.

 

Mathematical & other materials specific details: Note any information that does not have a place elsewhere in the record.

 

Example:         500 _ _ $a Prime meridian: Paris & London

                              500 _ _ $a “North American datum of 1983.”

 

Physical description: Note any physical characteristics that do not have a place elsewhere in the record.

 

Example:         500 _ _ $a “Water- and rip-proof.”—Panel.

 

Accompanying material: Note any additional information about accompanying material. Include a 740 added entry for the title of the text.

 

Example:         500 _ _ $a Accompanied by text: Strangers’ guide to London

 

Contents of map in order – recto, verso, cover: Enter contents in separate fields for recto, verso, and cover.

 

Example:         500 _ _ $a Includes inset of Jackson County, text, and col. ill.

                        500 _ _ $a Location map, text, and col. ill. on verso.

 

If 1-2 inset maps are included, note their titles in the 500 field (see above.) If 3 or more inset maps are included, note “# inset maps” in 500 field, and note individual titles in separate 500 field.

 

      Example:         500 _ _ $a Includes 4 inset maps.

500 _ _ $a Inset maps on recto: Carbondale – Murphysboro – Marion – Herrin.

 

Numbers: Look closely for these as they are often difficult to find and may be in very small print. Enter each number in a separate field.

 

      Example:         500 _ _ $a “P3844.”

                              500 _ _ $a “GPO: 1984—300/194.”

 

546      Language

Note languages on map, in legend, on cover, etc.

 

            Example:         546 _ _ $a Map in German. Legend in German and English.

 

534      Original Version

If the item is a reproduction or facsimile of a map, the information about the original version is included here. Verify.

 

Example:         546 _ _ $p Originally published: $c Oxford : Pergamon Press, 1963

 

504      Bibliography, Etc.

Note any bibliographic references.

 

            Example:         504 _ _ $a Includes bibliographic references (booklet, p. 5).

 

505      Contents

If the item in hand has more than one map, note the titles of the individual maps here. If a map does not have an individual title, create one that is brief but descriptive and enter in brackets.

 

            Example:         505 0_ $a Cuba – [Havana street map] – Hispaniola – Jamaica.

 

NOTE RE: SUBJECT HEADINGS

Be thorough when adding subject headings. The first subject headings should be the one on which the call number is based. If there is a 650, there should always be a 651. If there is only a 651, determine if a 650 is required.

 

651      Geographic Subject Heading

Add as necessary. Each heading should have subfield v, “Maps.” Add additional subfields as appropriate, such as “Maps, Tourist.”

 

            Example:         651 _0 $a Illinois $v Maps, Physical.

                                    651 _0 $a Carbondale (Ill.) $v Maps, Outline and base.

 

Although usually not included in the authority file, LC convention allows for the use of the terms “Region” or “Metropolitan Area” after a city in a subject heading, if applicable.

 

            Example:         651 _0 $a Chicago Metropolitan Area (Ill.) $v Maps.

 

650      Topical Subject Heading

If no topical subject headings is present, add one if applicable. Each heading should have subfield v, “Maps.”

 

            Example:         650 _0 $a Roads $z Illinois $v Maps.

                                    650 _0 $a Geology $z Illinois $z Murphysboro Region $v Maps.

 

7XX    Personal/Corporate Name, Added Entry

Add an alternate author field for the publisher or any other person and/or organization with shared responsibility for the map. Verify all names in authority file.

 

            Example:         710 2_ $a GDT, Inc.

 

8XX    Series Added Entries

 

945      Local Processing Information

Insert a 945 field with cataloger’s initials and date of cataloging in form YYYYMMDD.

 

            Example:         945 _ _ $a ejc $b 20080918

 

 

    V.            Call Numbers

 

Use the G schedule of LCC for classification of maps.  Make sure the call number is appropriate and unique.  If there is no indication of the date of situation on the item, assume it to be the same as the publication date.

 

 

Date of situation vs. Date of publication

• The date of situation refers to the content of the map. The date of publication refers to when the map was published. “An example of this is a 1990s map of London after the Great Fire of 1666. The situation date of the map would be 1666 while the publication date would be a date in the 1990s.” (CM, C.1.)
• However, even if the two dates differ, a date of publication is not always used. EXAMPLE: You have a map that says "Cartography by R.H. Hunt 1985."  Yet the date of publication is 1995.  The call number uses 1985 even though the 260 $c is 1995.  Because it is not a reprint or facsimile, you would not add the date of publication to the call number.

 

Classification is based on the first listed subject heading. “A map of two named areas is classed under the first one named in the title proper. If there is no title, preference is alphabetical. A map of three or more areas is generally classed in the next higher administrative or regional class number that includes them all. Except that a map of 3 or more cities may be classed under the first named or most prominent city, rather than under the county, state, etc., in which they exist.” (Map Cataloging Manual, p.1.1).

 

If the call number is created by the Library of Congress and is acceptable, use as is. If the call number is created by the cataloger, add a small letter “x” to the last element of the call number.

 

Example:

                        G                     Classification letter

                        4282                Classification number

                        .M59                Geographic area cutter

                        C5                   Subject area cutter

                        1935                Date of situation

                        .G4                  Main entry cutter

 

            Entered in Voyager as:

                        852 0_ $b mrm $h G4282.M59C5 1935 $i .G4

 

EXAMPLES:

A geographic area cutter may not always be present.  For example, if the item in hand is a road map of the state of Illinois:

                        G                     Classification letter

                        4101                Classification number

                        .P2                   Subject area cutter

                        2004                Date of situation

                        .B3x                Main entry cutter

 

If the map has no subject, there will be no subject area cutter:

                        G                     Classification letter

                        3300                Classification number

                        2001                Date of situation

                        .U5                  Main entry cutter

 

If the map is a facsimile or a reprint, there will be a second date, the date of publication:

                        G                     Classification letter

                        4101                Classification number

                        .S5                   Subject area cutter

                        1909                Date of situation

                        .I3                    Main entry cutter

                        1999x              Date of publication

 

If the map is for the same geographic area and with the same subject, same author, and same date as another map, add a work letter to the end of the date.

                        G                     Classification letter

                        4104                Classification number

                        .C27                Geographic area cutter

                        P2                    Subject area cutter

                        1999                Date of situation

                        .I412xb            Main entry cutter (including work letter)

 

Map series: Sometimes the Map Librarian will ask for maps in a series to be classified together. When that is the case, a series statement is used in place of the date of situation. The scale is transcribed in the call number without commas, regardless of the number of digits.

 

            Example:         255 _ _ $a Scale 1:800

                                    G4101.C5 s08

 

                                    255 _ _ $a Scale 1:50,750

                                    G4101.C5 s50

 

 VI.            MFHD Record

 

Create a MFHD for the map in hand, adding the call number and super- or sub-script as needed. Add or retain location code “CAT.”

 

If map has multiple parts or pieces, include this information in the 866 field.

 

            Example:         866 40 $8 0 $a Sheets 1-2

 

If item is marked as “Locally encapsulated” by the Map Librarian, include in the MFHD in field 583.

 

            Example:         583 _ _ $a Locally encapsulated.

 

Some items will require a superscript as noted by the Map Librarian. Include, in all caps, in the 852 subfield $k.

 

            Example:         852 0_ $b mrr $k MRR $h G4101.P2 2003 $i .I4

 

If the item is cataloged separately but classed as part of a series, include volume information at the end of the 852 field.

 

            Example:         852 0_ $b mru $k MRSu $h G4101.C2 svar $i .I4x no.2401

 

Additional copy:

Create an additional MFHD for each additional copy. At the end of the call number, in $t, note the copy number.

 

            Example:         852 0_ $b mro $h G4101.P2 2003 $i .I4 $t 3

 

VII.            Item Record

 

Place the barcode according to Map Library instructions. Scan into Barcode field in Item record.

 

Enter the Location and Item Type based on the superscript. If no superscript is present, location will be “mrm.”

 

Once the cataloging of a map is done, print out the detailed record from I-Share, note the level of cataloging (B or C) in the upper right corner, note the item record number(s) in the lower right corner, and send it with the map to the Map Librarian for review.

 

Finalized records: The SFC will receive a stack of these finalized (“F”) print-outs. Open the item record. In the System tab, click “OK to export.” Save to DB. Open the MFHD; add the permanent location to $b. Verify that all information in the item record is accurate. See list of superscripts below.

 

Return printouts to Map Library.

 

VIII.            Labeling/Marking

 

All labeling and/or marking of the maps is done by Map Library staff.

 

    IX.         Statistics

 

Count statistics at the time the map and print-out are first given to the Map Librarian. Do not count further additions/corrections.

 

    X.            List of Resources

 

• 043 Codes
• AACR2R, Chapter 3, Cartographic Materials (available in print and on Cataloger's Desktop)
• Bibliographic Formats and Standards
• Cartographic Materials: A Manual of Interpretation for AACR2 2002 Revision (available in print and on Cataloger's Desktop)
• Cataloging Sheet Maps: the Basics by Paige G. Andrew – Cat. Dept. Z695.6 .A55 2003
• ClassificationWeb
• Country Codes (Ctry Fixed Field)
• Language Codes (Lang Fixed Field)
• LC Period Subdivisions Under Names of Places – Cat. Dept. 025.33 L697l 1990
• LCSH Free-Floating Subdivisions (available in print and on Cataloger's Desktop)
• Library of Congress Rule Interpretations (available in print and on Cataloger's Desktop)
• Map Cataloging: Learning the Basics by Susan M. Moore and Lucinda M. Hall (available online)
• Map Cataloging Manual (Library of Congress) – Cat. Dept. Z695.6 .L52 1991 (also available on Cataloger's Desktop and online)
• Maps and Related Cartographic Materials: Cataloging, Classification, and Bibliographic Control edited by Paige G. Andrew and Mary Lynette Larsgaard – Cat. Dept. Z695.6 .M377 1999
• Notes for Catalogers: a Sourcebook for Use With AACR2 by Florence A. Salinger and Eileen Zagon – Cat. Dept. Z694.15.A56 S45 1985x
• Special Instructions and Tables of Subdivisions for Cartographic Materials (CPSO)
• Subject Cataloging Manual (Library of Congress) (available in print and on Cataloger's Desktop)

 

 

 XI.            Definitions

These are just a few examples of words and phrases that will be frequently encountered. A full list of definitions can be found in Cartographic Materials. All definitions below are from CM unless otherwise noted.

 

Ancillary map: A small supplementary or secondary map located either inside or outside the neat line of the principal or main map. In a broader sense, an ancillary map is any map on an item that has not been considered the “main map” [i.e. a complementary map]

 

Cover title: A title printed on the cover of an item as issued.

 

Date of situation: The date portrayed by the map. An example of this is a 1990s map of London after the Great Fire of 1666. The situation date for the map would be 1666 while the publication date would be a date in the 1990s. Facsimile maps are a particular group where it is most important that the cataloguer express the correct date. (CM C-1).

 

Inset: A separate map positioned within the neat line of a larger map. [i.e. an enlargement of an area of the main map]

 

Large scale vs. Small scale maps: “For example, a city map at a scale of 1:14,000 is considered a large-scale map, while a map of the country of Canada at a scale of 1:25,000,000 is considered a small-scale map. … [T]he “large” and “small” designations refer to the level of detail that is available to include on a map when it is being made, and in the final product, then, by what can be seen by the map’s user. … Large-scale maps show much detail in a small geographic area. The opposite is true for a small-scale map, which shows less detail but a much larger geographic area.” (Andrews, Cataloging Sheet Maps: the Basics, pp.89-90.)

 

Location map: A small-scale map inset in, or placed in the margin of, a map at a larger scale to show the location of the area represented by the latter.

 

Panel title: A title that is printed in such a way that it appears on the outside of the map sheet when it is folded.

 

Region vs. Metropolitan Area: City region headings are applied to maps of areas without distinct boundaries or extent that are focused on a specific city.  Such maps are usually not useful as city maps. Metropolitan Area headings are applied to maps that show a city and its suburbs together. (LC Map Cataloging Manual, chapter 4.7)

 

 

XII.            Local Decisions

 

·         Abbreviations

o   The following list of abbreviations are approved for use in the MFHD.

·         Book accompanying map, shelved separately

o   Include a similar note in the bib records for each item: 500  For related text, see: Author. Title (pub date), call # …

·         CD-ROMs

o   All Map Library CD-ROMs are housed in GIS.

o   Location = gis OR gisr

o   All items have LC call numbers (some items will be received with GovDocs call numbers)

o   Superscript on label: GIS or GIS Ref

o   In MFHD field 852, add “$z CD-ROM”

o   Barcode on upper left corner of CD case

o   Copyright notice on lower right corner of CD case

·         CIA maps

o   “Relief edition” - .C1; LCSH - “Maps, Physical.

o   “Planimetric edition” – no subject Cutter

o   “Administrative divisions” - .F7

·         CommunityLink maps

o   Prefer fuller panel title

o   Class based on first location listed in 245

o   Base physical description (300) on geographic coverage noted in the 245 (i.e. the panel title)

o   Chamber of Commerce: Do not list as presumed distributor unless explicitly noted as such. Do not trace unless within Illinois.

·         Illinois Geologic Quadrangle Map Series

o   Title “Surficial geology…”: use LCSH “Geology”

o   Title “Bedrock topography…”: use LCSH “Geology, Structural”

o   Title “Drift thickness…”: use LCSH “Drift”

o   300 field: “folded in envelope 31 x 23 cm.”

o   Change pamphlet to booklet

o   Include LCSH for quadrangle as “region,” i.e. Murphysboro quadrangle = Murphysboro Region in LCSH. Also include LCSH for counties.

o   Superscript MRSu

·         ISGS maps

o   In Voyager, include all names from any ISGS publication in the record (245 $c or 500). Include 7xx fields for each individual.

·         ITMB maps (International Travel Maps)

o   Look for bib number

o   Enter price in 020 $c

o   Add LCSH for “Maps, Tourist” and “Roads” or “Streets”

o   Add all variations of panel title, including spine

o   Add 1XX or 7XX for “ITMB Publishing Ltd.” and “International Travel Maps (Firm)”

o   Classify as tourist map, i.e. “.E635” subject Cutter

·         Map Series

o   The Map Librarian will decide how items in a series are cataloged and classed. The preference is usually that items are cataloged monographically and classed serially.

o   If the item is cataloged monographically, be sure the series title is in the 490 and 830 fields.

o   See instructions are for creating series call numbers.

·         Maps accompanying serials

o   Most maps that are received with a serial subscription (e.g., National Geographic) are cataloged separately. To refer back to the serial, two fields should be included.

o   500      $a Issued to accompany: Jl title, volume, issue, date.

o   772 0   $t [Journal title in 245 field] $w (OCoLC)######## [journal’s OCLC number]

·         Michelin maps

o   Catalog separately but class together

o   Superscript: MRSu

o   Note edition.

o   Call numbers:

§  Belgium: G6011.P2 s200 .P6x no.###

§  France: G5831.P2 s200 .P6x no.###

§  Switzerland: G6041.P2 s200 .P6x no.###

§  Germany: G6081.P2 s200 .P6x no.###

·         Online version of map

o   If link to online version is readily available (i.e. already in the OCLC record), leave it but check for accuracy.

·         Quadrangles

o   LCSH does not allow for subject headings for quadrangles. Use the name of the quadrangle (usually a town or city) followed by “region.”

o   E.g., Herrin Quadrangle = 651  0  $a Herrin Region (Ill.) $v Maps.

·         Reise Know-How

o   Include “plastic” in physical description (300 $b).

o   Include 500 note “Road map with tourist features.”

o   Classify as road map, i.e. “.P2” subject Cutter

·         Series call numbers

o   Some series already have established series call numbers. All items will have a superscript of MRSu. They are:

§  Illinois County Geologic Map: G4101.C5 svar .I5x [region]

§  Illinois Preliminary Geologic Map: G4101.C5 svar .I52x [region]

§  Illinois Geologic Quadrangle Map: G4101.C5 svar .I53x [region]

§  Illinois Map: G4101.C5 svar .I54x no.#

§  Open File Report (USGS): G3701.C5 svar .O6 ####

§  Scientific Investigations Map: G3701.C5 svar .G4 no.####

·         Southern Illinois subject headings

o   “Southern Illinois” is not a valid LCSH. However the Map Library often feels that it is appropriate for an item. Use as needed, but code the 2^nd indicator in the 6XX field as “4,” source not specified.

·         State of Illinois Departments

o   At the request of the Map Librarian, each department within the state of Illinois has a unique author cutter. See Excel document for those that have already been created. Add new as necessary.

 

XIII.            Map Reproductions

 

Facsimiles: Follow the instructions in Cartographic Materials and LC’s Map Cataloging Manual. “Primary data relating solely to the facsimile and data common to both the reproduction and the original are transcribed as part of the body while data pertaining only to the original item is transcribed in the note area, normally in a formal “original version” note (tag 534).” (Map Cataloging Manual, p.8.1)

 

XIV.            Manuscript Maps

 

 

XV.            Original Cataloging

 

In addition to the fields listed in Editing the Record, these fields should be added or further edited when creating an original record. Additional information is also provided.

 

FF       ELvl (Encoding Level)

The degree of completeness of the MARC record.

 

            I = Full level input by OCLC participants

            K = Less-than-full input by OCLC participants

 

FF       Srce (Cataloging Source)

Use to indicate the original cataloging source of the record.

 

            d = Other

 

FF       Ctrl (Type of control)

Archival control status

 

            [blank] = No specific type of control

 

FF       BLvl (Bibliographic Level)

The relationship between the item being cataloged and its constituent parts. The most commonly used codes are:

 

            m = Monograph/Item

            s = Serial

 

FF       Form (Form of Item)

The form of material being described. The most commonly used codes are:

 

            [blank] = None

            r = Regular print reproduction

            s = electronic

 

FF       GPub (Government Publication)

Whether the item is a government publication and establishes the jurisdictional level of the issuing body. The most commonly used codes are:

 

            [blank] = not a government publication

f = Federal/National

            l = Local

            s = State, etc.